Create a Filing for a New or Existing Case

When creating a filing in E-MACS, you have the option of filing into a new or an existing case.

Use New Case for cases that are not yet open in the appellate courts so do not have an appellate case number.

Use Existing Case for cases that are already open and have an appellate case number assigned (e.g., Axx-xxxx).

Create a Filing

1. Click Create Filing.

2. Select Supreme Court or Court of Appeals from the Court Level drop-down menu.

3. Click New Case or Existing Case.

For a new case filing:

1. 1. Select the Case Type and, if applicable, the Case Subtype from the drop-down menus.

   2. Select the Filing Type and Filing Subtype from the drop-down menus.

   3. Click Next.
      

For an existing case filing:

1. 1. Enter the case number in the appropriate case number field. Note that the number consists of a two-digit year and a four-digit file number. If you don't know the case number, use the Minnesota Appellate Courts Case Management System to look up the case number. You can also find the case number on most documents that you receive from the appellate courts.

   • Appellate case numbers start with A.

   • Administrative case numbers start with ADM.

   • Appeal panel (for ch. 253D reconsideration) case numbers start with AP.
     

1. 2. Select the Filing Type and Filing Subtype from the drop-down menus.

   3. Click Next.

4. Complete the information on the subsequent screens listed below, as applicable. Note some screens are only available for certain filing types.

5. After completing a screen, click Next to save changes and proceed to the next screen.

1. Case Information  

The Case Information screen allows you to enter details of the case related to your filing.

2. Party Information  click here to show / hide information for this screen

   The Party Information screen allows you to enter details of the parties that are involved in the case. Add all parties and participants, including court reporters, guardians ad litem, etc. You cannot add parties later.

   Field	Description
   Type (required)	The type of party (Person or Organization).
   Name (required)	The name of the organization. Appears only if the Type Organization was selected.
   First Name (required)	The first name of the person. Appears only if a Type Person was selected.
   Last Name (required)	The last name of the person. Appears only if a Type Person was selected.
   Middle Name	The middle name of the person. Appears only if a Type Person was selected.
   Involved in Appeal	Check to indicate if the party is involved in the appeal. If the party is not involved in the appeal, leave the box unchecked.
   Appellate Role	The role of the party for the case. Required only if Involved in Appeal box is checked. See Appellate Role Definitions for more information on the available roles.
   Orig. Court/Agency Role	The role the party had in the originating case. Required only if Involved in Appeal box is not checked. Please refer to the Originating Court/Agency (ORCA) Role Definitions topic for more information on the available roles.
   Representation (required)	Select Attorney if the party is represented by an attorney. Select Self-Represented if the party is not represented by an attorney.
   Attorney Bar ID (required)	The bar ID of the attorney representing the party. For use when Attorney was selected for Representation. Attorneys that are not licensed in Minnesota must not enter their bar ID here. Those attorneys should not select the Attorney role, but should select Pro hac Vice or another role which does not require a Bar ID.   If this field appears, a link will display allowing you to look up attorney bar IDs via the Minnesota Judicial Branch Lawyer Registration Database. This database serves as a resource for attorney information only and is not connected to E-MACS. E-MACS will accept only a 9-digit Bar ID number; you may have to add 2-3 leading zeros if the number does not total 9 digits.
   Phone Number, Email Address, Address Line 1, Address Line 2, Address Line 3, City, State, Zip Code	The contact information for the party. For use when Self-Represented was selected for Representation.   If this field appears, enter the party’s contact information.

    

   Click Add Another to add another party to the filing.

3. Filing Information  click here to show / hide information for this screen

   The Filing Information screen allows you to enter details of the filing you are currently working on. You cannot change the Court, Type, and Subtype at this point in the filing process.

   Field	Description
   Filed on Behalf of	The name(s) of the individual(s) submitting the filing (if entered as a Party). Required if Filed on Behalf of Other field is not used.
   Filed on Behalf of Other	Name of individual submitting the filing (if not entered as a Party). Required if Filed on Behalf of field is not used.
   Expedited Handling Requested	Check to indicate a request for expedited handling.
   Expedited Handling Comments	Required if Expedited Handling Request is checked. Give a brief explanation for the request.
   Comments	Additional comments filer would like to include for review of the filing.
   Fees Not Required	Select a reason from the drop-down menu if fees are not required for the filing. You must also attach the fee waiver order on the Upload Other screen.   For partial fee waivers: If the court has waived a portion of your filing fee, select Fees waived by court order and explain in the Fees Not Required Comments field that the court has partially waived your fees and how you will be paying the partial fee. When the clerk’s office processes your filing, the unpaid portion of the filing fee and the deadline for payment will be listed as a deficiency on the notice of case filing sent out to the parties.
   Fees Not Required Comments	This field is required if a selection was made from the Fees Not Required drop-down menu. Indicate the reason why no fee is required for the filing in the Comments field.

    

4. Upload Lead Document  click here to show / hide information for this screen

   The Upload Lead Document screen allows you to upload the document(s) to be included on your filing.

   See Preparing Documents for E-Filing on the Clerk of Appellate Courts web page at http://mncourts.gov/Clerk-of-Appellate-Courts.aspx for details on how to prepare documents for e-filing.

   Field	Description
   Name	The Name is pre-populated from the Type and Subtype drop-down menus from the previous Filing Information screen.
   File (required)	Allows user to browse for and attach a document to the filing.
   Part (required if a file is uploaded)	Part number if the document was separated into parts.
   Total Parts (required if a file is uploaded)	Total number of parts if the document was separated into parts.
   Confidential Requested	Check to request that the document be confidential. The clerk's office, or the appellate court as necessary, will decide whether or not to grant the confidentiality request.
   Confidential Reason	Reason for confidentiality request for document. Required if Confidential Requested is checked.
   Comments	Additional comments filer would like to include about the document.

    

   If necessary, click Add Another to add another lead document to the filing. Use this when uploading a document in multiple parts.

    

5. Upload Decision, Upload Addendum, Upload Attachment, Upload Writ, Upload Statement of Case Documents, Upload Other, etc.

These screens are for uploading additional document types. They operate in the same way as the Upload Lead Document screen. Refer to the information message at the top of each screen for details on what type of document to upload on that screen.

1. 6. Service Information   click here to show / hide information for this screen

      The Service Information screen lists the registered e-filers that will be served electronically by E-MACS. For parties that are not served electronically by E-MACS, use this screen to enter the service method.

      Field	Description
      E-MACS Service Recipients section	This section is for parties to the case who are registered E- MACS users. They can be served electronically via E-MACS.
      Service Method	The method of service for the recipient. E-MACS Service None
      Conventional Service Recipients section	This section is for parties to the case who are not registered E- MACS users.
      Service Method	The method of service for the recipient. None Mail Overnight service Personal E-mail by filer w/consent Fax by filer w/consent Filed and Served via District Court eFS (only allowed for documents required or permitted to be filed in the district court, Minn. R. Civ. App. P. 125.01(d), including notice of appeal, motion to proceed in forma pauperis with statement of case, etc.)
      Service Date (Conventional Service Recipients section only)	The date of service for the recipient. Click the calendar icon or enter the date as mm/dd/yyyy. Enter "c" to get the current date.
      Additional Service Information section
      Other Served	Any other party connected to the case.
      Comments	Additional comments filer would like to include about service.
      Service Document section
      File	Allows filer to browse for and attach proof of service document to filing.
      Comments	Additional comments filer would like to include about the service document.

       

      Use the arrows next to the Service Method and Service Date options to apply a selection to all parties in that section.

       

      

   7. Filing Summary  

• Click Edit Filing to make changes to the filing before submitting.

• Click Save as Draft and Upload Another Filing to start a new filing and add the current filing to the Draft Filing Queue.

• Click Save Filing and Check Out at the bottom of the Filing Summary screen to add the filing to your cart for submission.

See the Cart help page for details on using the cart and submitting a filing.

If there are any fees associated with your filing, you will be prompted to pay after submitting your filing from the cart. See Paying Fees for more information.